Central Print Procurement
Additional Information:

The CalSAWS Consortium announces the release of the CalSAWS Central Print Services Request for Proposals (RFP) 2020-1 for your review and consideration.

This procurement solicits proposals from qualified vendors to establish and provide central print and mailing services to support requirements of the CalSAWS System.  The development and implementation phase is scheduled to start in late February 2021 and continue into Maintenance and Operations (M&O) for a five-year period, followed by an optional five-year extended M&O period.

Attached you will find the RFP 2020-01 MS Word document and attachments (PDF and MS Excel files).

The Procurement Library is available for access by prospective vendors. To access the library, you will need to complete an authentication process by the Office of System Integration (OSI) to create an account.  Once authenticated, you will receive an email from OSI with login credentials.  Once you login, you will be able to access the Procurement Library and download the Portal/Mobile RFP documents, which are contained in a single zip file.  To request access to the Procurement Library, please contact Daniel Brown at the following email address:


We look forward to your participation in this important procurement process.

Key Tasks and Timeframes

Develop Requirements and RFP
Tuesday, January 21, 2020 – Friday April 24, 2020

Consortium RFP Review and Approval
Monday, April 27, 2020 – Wednesday, May 6, 2020

State RFP Review and Approval
Thursday, May 7, 2020 – Thursday, July 2, 2020

Federal RFP Review and Approval
Wednesday, July 7, 2020 – Wednesday, July 7, 2020

RFP Release
Wednesday, July 8, 2020

Bidder’s Conference
Thursday, July 16, 2020

Contractor Proposal Due Date
Wednesday, September 23, 2020

Evaluate Proposals and Prepare Vendor Selection Report
Thursday, September 24, 2020 – Tuesday, December 22, 2020

Consortium Issues Notice of Intent to Award
Tuesday, December 22, 2020

Contract Negotiations
Wednesday, December 23, 2020 – Wednesday, December 30, 2020

State, Federal, and Consortium JPA Board of Directors Approval of Agreement
Thursday, December 31, 2020 – Friday, March 26, 2021

Planned Start Date of Central Print Contractor
Monday, March 29, 2021


Have CalSAWS Project questions or concerns? Our team is here to help!

If you have questions that are specific to your County's plans or processes, send inquiries to your County's designated CalSAWS point of contact or Regional Manager.
If you have questions about careers, send inquiries to Careers@CalSAWS.org.
If you have questions about procurements, send inquiries to Procurements@CalSAWS.org.
For system-related issues, contact your County’s help desk.

For all other questions, please fill out the form and we’ll get back to you shortly.

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