Procurement Listings
The CalSAWS Consortium is pursuing the procurement of services that support the CalSAWS Project. Please review the active procurement listings and associated timelines. If you have any questions regarding procurements, please contact Procurements@CalSAWS.org.
Relevant Documents
Final CalSAWS M&O RFP #01-2022 files
- CalSAWS M&O RFP 01-2022 Question and Answer Log 112322
- CalSAWS M&O RFP 01-2022 All Final Attachment A Files
- CalSAWS M&O RFP 01-2022 All Final Attachment B Files
- CalSAWS M&O RFP 01-2022 All Final Attachment C Files
- CalSAWS M&O RFP 01-2022 All Final Attachment G Files
- CalSAWS M&O RFP 01-2022 All Final RFP and Exhibits Files 121922
- CalSAWS M&O RFP 01-2022 Addendum 10 032923
Addendum 10
- CalSAWS M&O RFP 01-2022 Addendum 10 Announcement 03292023
- CalSAWS M&O RFP 01-2022 Addendum 10 032923
Addendum 9
Addendum 8
Addendum 7
- CalSAWS M&O RFP 01-2022 Addendum 7 Summary 12012022
- CalSAWS M&O RFP 01-2022 120122 Addendum 7
- CalSAWS M&O RFP - Attachments 120122 Addendum 7
Addendum 6
- CalSAWS M&O RFP 01-2022 Question and Answer Log 112322
- CalSAWS M&O RFP - Attachments 112322 Addendum 6
- CalSAWS M&O RFP 01-2022 112322 Addendum 6
- CalSAWS M&O RFP 01-2022 Addendum 6 Summary 112322
Addendum 5
- CalSAWS M&O RFP 01-2022 Addendum 5 Summary 10312022
- CalSAWS M&O RFP 01-2022 103122 Addendum 5
- CalSAWS M&O RFP 01-2022 Question and Answer Log 103122
- CalSAWS M&O RFP 01-2022 103122 Addendum 5 Attachments
Addendum 4
- CalSAWS M&O RFP 01-2022 Addendum 4 Summary 101822
- CalSAWS M&O RFP 01-2022 101822 Addendum 4
- CalSAWS M&O RFP 01-2022 Question and Answer Log 101822
Addendum 3
- CalSAWS M&O RFP 01-2022 Addendum 3 Summary 10042022
- CalSAWS M&O RFP 01-2022 100422 Addendum 3
- CalSAWS M&O RFP 01-2022 Question and Answer Log 100422
- RFP Attachments 100422
Addendum 2
- CalSAWS M&O RFP 01-2022 090122 Addendum 2 Clean
- CalSAWS M&O RFP 01-2022 090122 Addendum 2 TC
- CalSAWS MO RFP 01-2022 090122 Addendum 2 Summary
- RFP Attachments 090122
- CalSAWS M&O RFP 01-2022 Question and Answer Log 09012022
Addendum 1
Initial RFP Release
- CalSAWS M&O RFP 01-2022 070622
- CalSAWS M&O RFP 01-2022 Attachments 070622
- CalSAWS M&O RFP 01-2022 Comment Log Template
Additional information
March 29, 2023
To All Interested Vendors:
The CalSAWS Consortium announces the release of Addendum 10 to the CalSAWS M&O RFP #01-2022. Addendum 10 includes updates to the procurement timeline and introduces a new evaluation step, Agreement Exception Discussion, along with an additional BAFO.
December 19, 2022
To All Interested Vendors:
The CalSAWS Consortium announces the release of Addendum 9 to the CalSAWS M&O RFP #01-2022 for your review and consideration.
Attached you will find the Addendum 9 Summary and the RFP documents dated December 19, 2022.
Update: With the release of Addendum 9 on December 19, 2022, the Final RFP file has been replaced with a current Final RFP file labeled “CalSAWS M&O RFP 01-2022 All Final RFP and Exhibits Files 121922.”
December 16, 2022
To All Interested Vendors:
The CalSAWS Consortium announces that all final CalSAWS M&O RFP #01-2022 files, as previously published through the initial release on July 6, 2022 and subsequent Addenda, are now posted to a centralized location which may be accessed via https://www.calsaws.org/procurement-listings/. Note: No changes have been made to file content. Following is a complete list of the final RFP files: (See Announcement as attached for the list of files)
December 8, 2022
To All Interested Vendors:
The CalSAWS Consortium announces the release of Addendum 8 to the CalSAWS M&O RFP #01-2022 for your review and consideration.
Attached you will find the Addendum 8 Summary and the RFP documents dated December 8, 2022.
November 23, 2022
To All Interested Vendors:
The CalSAWS Consortium announces the release of Addendum 6 to the CalSAWS M&O RFP #01-2022 for your review and consideration.
Attached you will find the Addendum 6 Summary and the Final RFP documents dated November 23, 2022. This is the Final RFP with Attachments and Questions and Answers Log to be released.
November 18, 2022
To All Interested Vendors:
The CalSAWS Consortium announces that the release of Addendum 6, anticipated for Monday, November 21, 2022, is rescheduled for Wednesday, November 23, 2022 due to unforeseen conflicts. Addendum 6 will include the Final RFP, Attachments and Questions and Answers Log.
Thank you for your interest in the CalSAWS M&O RFP procurement.
________________________________________________________________________________
October 31, 2022
To All Interested Vendors:
The CalSAWS Consortium announces the release of Addendum 5 to the CalSAWS M&O RFP #01-2022 for your review and consideration.
Attached you will find the Addendum 5 Summary and the revised RFP documents dated October 31, 2022.
October 18, 2022
To All Interested Vendors:
The CalSAWS Consortium announces the release of Addendum 4 to the CalSAWS M&O RFP #01-2022 for your review and consideration.
Attached you will find the Addendum 4 Summary and the revised RFP documents dated October 18, 2022.
October 4, 2022
To All Interested Vendors:
The CalSAWS Consortium announces the release of Addendum 3 to the CalSAWS M&O RFP #01-2022 for your review and consideration.
Attached you will find the Addendum 3 Summary and the revised RFP documents dated October 4, 2022.
September 27, 2022
CalSAWS M&O Procurement Bidder Announcement 09272022
CalSAWS M&O RFP 01-2022 Question and Answer Log 09272022
September 20, 2022
Bidders' Announcement
CalSAWS M&O Procurement Bidders Announcement 09202022
September 14, 2022
Bidders' Announcement
CalSAWS M&O RFP 01-2022 Bidders Announcement 091422
September 9, 2022 (Updated Conference Announcement)
Bidder's Conferences Announcement
September 1, 2022
To All Interested Vendors:
The CalSAWS Consortium announces the release of Addendum 2 to the CalSAWS M&O RFP #01-2022 for your review and consideration.
Attached you will find the Addendum 2 Summary and the revised RFP documents dated September 1, 2022.
_________________________________________________________________________________
July 27, 2022
To All Interested Vendors:
The CalSAWS Consortium announces the release of Addendum 1 to the CalSAWS M&O RFP #01-2022 for your review and consideration.
Attached you will find the Addendum 1 Summary and the revised RFP documents dated July 27, 2022.
July 15, 2022 (Original Announcement)
Bidder's Conferences Announcement
July 6, 2022
To All Interested Vendors:
The CalSAWS Consortium announces the release of the CalSAWS Maintenance and Operations (M&O) Request for Proposals (RFP) #01-2022 for your review and consideration. This procurement solicits proposals from qualified vendors to provide Infrastructure and/or Maintenance and Enhancements (M&E) services. Proposals are due November 29, 2022. The contract is expected to start May 1, 2024. Following a Transition-In period, the base contract term is six years, followed by four one-year optional extensions.
Attached you will find the M&O RFP documents in two separate Zip files and a separate Excel Comment Log. The M&O Procurement Library is available for access by prospective vendors. To access the library, you will need to complete an authentication process by the Office of Systems Integration (OSI) to create an account. Once authenticated, you will receive an email from OSI with login credentials. Once you login, you will be able to access the Procurement Library and download the RFP documents. To request access to the M&O Procurement Library, please contact Daniel Brown at the following email address:
We look forward to your participation in this important procurement process.
Relevant Documents
CalWIN Implementation Support RFP V1 12122019
Addendum 1 CalWIN Implementation Support RFP
Addendum 2 CalWIN Implementation Support RFP
Addendum 3 CalWIN Implementation Support RFP
Addendum 4 CalWIN Implementation Support RFP
Addendum 5 CalWIN Implementation Support RFP
CalWIN Implementation Support Vendor Selection Report Final 08062020
Additional information
The CalSAWS Consortium announces the release of the CalSAWS Implementation Support Request for Proposals (RFP) 2019-2 for your review and consideration. This procurement solicits proposals from qualified vendors to provide Implementation Support Services for the 18 CalWIN Counties. The contract is scheduled to begin in September 2020 and continue through go-live in March 2023, followed by optional Additional Support services extensions.
Attached you will find the following documents:
- CalWIN Implementation Support RFP 2019-02 V1 12172019, PDF and Word files
- Attachment A – Price Proposal Schedules V1 12172019, Excel file
- Attachment B - CalWIN Implementation Services Draft Agreement V1 12172019, Word file
- Attachment J – Requirements Cross Reference Matrix V1 12172019, Excel file
- Attachment M – Detailed County Profiles V1 12172019, Excel file
The Procurement Library is available for access by prospective vendors. To access the library, you will need to complete an authentication process by the Office of System Integration (OSI) to create an account. Once authenticated, you will receive an email from OSI with login credentials. Once you login, you will be able to access the CalWIN Implementation Procurement Library
We look forward to your participation in this important procurement process.
Please email Daniel.Brown@osi.ca.gov if you need to begin the authentication process to gain access to the CalSAWS Implementation Support Procurement Library.
Key Tasks and Timeframes
County, Consortium and State RFP Review
Friday, September 27, 2019 – Thursday, October 10, 2019
Update RFP Based on Reviews
Friday, October 11, 2019 – Wednesday, October 16, 2019
Federal RFP Review and Approval
Thursday, October 17, 2019 – Friday, December 13, 2019
RFP Released
Tuesday, December 17, 2019
Bidder’s Conference
Tuesday, January 7, 2020
Bidder Questions Due
Tuesday, January 7, 2020
Consortium Response to Bidder’s Questions Due by
Friday, January 24, 2020
Release RFP Addendum 1 Based on CalSAWS Schedule
Monday, January 27, 2020
Bidder Questions Due
Tuesday, February 4, 2020
Consortium Response to Bidder’s Questions Due by
Wednesday, February 12, 2020
Contractor Proposal Due Date
Thursday, April 23, 2020
Evaluate Proposals and Prepare Vendor Selection Report
Friday, April 24, 2020 – Wednesday, August 5, 2020
Consortium Issues Notice of Intent to Award
Thursday, August 6, 2020
Agreement Contract Period
Monday, August 10, 2020 - Tuesday, September 1, 2020
State, Federal, and Consortium JPA Board of Directors Approval of Agreement
Friday, September 4, 2020 - Tuesday, December 1, 2020
Planned Start Date of CalWIN Contractor
Wednesday, December 2, 2020
Relevant Documents
Additional information
The CalSAWS Consortium announces the release of the CalSAWS Statewide Portal/Mobile Application Request for Proposals (RFP) 2019-1 for your review and consideration.
This procurement solicits proposals from qualified vendors to develop a Statewide Portal/Mobile Application. The design, development and implementation phase is scheduled to start in August 2020 and continue through go-live in September 2021, followed by a one-year Maintenance and Operations period with optional extensions.
The Procurement Library is available for access by prospective vendors. To access the library, you will need to complete an authentication process by the Office of System Integration (OSI) to create an account. Once authenticated, you will receive an email from OSI with login credentials. Once you login, you will be able to access the Portal/Mobile Procurement Library.
We look forward to your participation in this important procurement process.
Please email Daniel.Brown@osi.ca.gov if you need to begin the authentication process to gain access to the CalSAWS Portal/Mobile Procurement Library.
Key Tasks and Timeframes
Release RFP
Monday, November 4, 2019
Conducted Bidder’s Conference
Wednesday, November 20, 2019
Published RFP Addendum 1 Based on 14 Vendor Questions and Answers
Tuesday, November 26, 2019
Published RFP Addendum 2 and Responses to 141 Vendor Questions
Thursday, December 12, 2019
Published RFP Addendum 3 Based on Advocate Recommendations
Thursday, January 9, 2020
Contractor Proposal Due Date
Wednesday, January 22, 2020
Evaluate Proposals and Prepare Vendor Selection Report
Thursday, January 23, 2020 – Tuesday, April 21, 2020
Consortium Issues Notice of Intent to Award
Wednesday, April 22, 2020
Contract Negotiations
Monday, April 27, 2020 – Wednesday, May 13, 2020
State, Federal and JPA BOD Approval of Agreement
Thursday, May 14, 2020 – Friday, August 7, 2020
Start Date of Statewide Portal/Mobile App Vendor
Monday, August 10, 2020
Portal/Mobile App Go-Live
September 2021
Relevant Documents
CalSAWS Central Print Services RFP V1 07082020
CalSAWS Central Print RFP Attachment A - Price Proposal Schedules v1 07082020
CalSAWS Print Services Attachment B - Sample Agreement v1F 07082020
CalSAWS Central Print Services RFP Attachment J - Requirements Cross-Reference Matrix v1.0 07082020
CalSAWS Central Print RFP Bidder's Conference Notice
CalSAWS Central Print Services RFP Addendum 1
CalSAWS Central Print Services RFP Addendum 2
CalSAWS Central Print Services RFP Addendum 3
CalSAWS Central Print Services RFP Addendum 4
Central Print Services Vendor Selection Report 12232020
Additional information
The CalSAWS Consortium announces the release of the CalSAWS Central Print Services Request for Proposals (RFP) 2020-1 for your review and consideration.
This procurement solicits proposals from qualified vendors to establish and provide central print and mailing services to support requirements of the CalSAWS System. The development and implementation phase is scheduled to start in late February 2021 and continue into Maintenance and Operations (M&O) for a five-year period, followed by an optional five-year extended M&O period.
Attached you will find the RFP 2020-01 MS Word document and attachments (PDF and MS Excel files).
The Procurement Library is available for access by prospective vendors. To access the library, you will need to complete an authentication process by the Office of System Integration (OSI) to create an account. Once authenticated, you will receive an email from OSI with login credentials. Once you login, you will be able to access the Procurement Library and download the Portal/Mobile RFP documents, which are contained in a single zip file. To request access to the Procurement Library, please contact Daniel Brown at the following email address:
We look forward to your participation in this important procurement process.
Key Tasks and Timeframes
Develop Requirements and RFP
Tuesday, January 21, 2020 – Friday April 24, 2020
Consortium RFP Review and Approval
Monday, April 27, 2020 – Wednesday, May 6, 2020
State RFP Review and Approval
Thursday, May 7, 2020 – Thursday, July 2, 2020
Federal RFP Review and Approval
Wednesday, July 7, 2020 – Wednesday, July 7, 2020
RFP Release
Wednesday, July 8, 2020
Bidder’s Conference
Thursday, July 16, 2020
Contractor Proposal Due Date
Wednesday, September 23, 2020
Evaluate Proposals and Prepare Vendor Selection Report
Thursday, September 24, 2020 – Tuesday, December 22, 2020
Consortium Issues Notice of Intent to Award
Tuesday, December 22, 2020
Contract Negotiations
Wednesday, December 23, 2020 – Wednesday, December 30, 2020
State, Federal, and Consortium JPA Board of Directors Approval of Agreement
Thursday, December 31, 2020 – Friday, March 26, 2021
Planned Start Date of Central Print Contractor
Monday, March 29, 2021