November 20, 2023

To All Interested Vendors:

The CalSAWS Consortium announces the release of an update to BAFO #2.

Based on vendor input, please note the following clarifications and Price Proposal Schedule updates:

1. Bidders are instructed to submit BAFO #2 responses via email, similar to the BAFO #1 submissions.
2. Bidders do not need to submit revised Staffing Schedules (Attachments A13 and/or B13).
3. Bidders should not submit an Agreement Exceptions Attachment with the BAFO #2 submission.

As a reminder, as stated within the RFP, Section 6, Bidders should not alter Price Proposal Schedule formulas that allocate funds across State Fiscal Years (SFY), allocate annual percentage increases, or other fiscal allocation formulas. Bidders may make changes to subtotals or other summary formulas to maintain accuracy of the schedule(s).

Additionally, please find attached revised Price Proposal Schedules A5, B5, and C1. The following list describes the modifications that were applied:

Attachment A5 
• 3. Transition-In Staff Loading: Technical Infrastructure subtotal cells T48/U48 have been revised.
• 7. Infrastructure Services: Updated the formulas in F25/26 to link to the appropriate total hours as they are referring to R87/94
• 8.x Base Year x Staff Loading: Technical Infrastructure subtotal cells Z48/AA48 have been revised.

Attachment B5 
• 10. Optional Extension Year 1: Updated cells C7:C15 to link to the 6th year price.
• 11. Optional Extension Year 2: Updated cells C24:C26 are linked to "10. Optional Extension Year 1" column G

Attachment C1 
• 4. Infra Trans-In Staff Load: Technical Infrastructure subtotal cells T48/U48 have been revised.
• 8. Infrastructure Services: Updated the formulas in F25/26 to link to the appropriate total hours as they are referring to R87/94
• 9.x Base Year x Staff Loading: Technical Infrastructure subtotal cells Z48/AA48 have been revised.
• 27. M&E Task Management: Added a subtotal of hours in column R and updated the onshore/offshore formulas in columns Y and Z.
• 28. Optional Extension Year 1: Updated cells C7:C15 to link to the 6th year price.
• 29. Optional Extension Year 2: Updated cells C24:C26 are linked to "10. Optional Extension Year 1" column G

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November 8, 2023

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 14 to the CalSAWS M&O RFP #01-2022 for your review and consideration. Attached are the BAFO #2 Instructions and Addendum 14 RFP documents dated November 8, 2023 as follows:

1. CalSAWS M&O RFP 01-2022 BAFO 2 Instructions.docx
2. CalSAWS M&O RFP 01-2022 11082023 Addendum 14 Clean.docx
3. CalSAWS M&O RFP 01-2022 11082023 Addendum 14 TC.docx
4. RFP Attachment A5 - Infrastructure Price Proposal Schedules BAFO 2.xlsx
5. RFP Attachment B2 - M&E Requirements Matrix 11082023 TC .docx
6. RFP Attachment B2 - M&E Requirements Matrix 11082023 Clean.docx
7. RFP Attachment B5 - M&E Price Proposal Schedules BAFO 2.xlsx
8. RFP Attachment C1 - Consolidated Price Proposal Schedules BAFO 2.xlsx

The RFP revisions consist of updates to the following areas:

• Section 1.11 Procurement Timeline
• Sections 6.3.10 and 6.3.12 - M&E and Consolidated Price Proposal Instructions
• Attachment A5 – Infrastructure Price Proposal Schedules
• Attachment B2 – M&E Innovation Requirements Matrix
• Attachment B5 – M&E Price Proposal Schedules
• Attachment C1 – Consolidated Price Proposal Schedules

Also attached are the following revised Agreements dated November 8, 2023:

1. RFP Attachment A6 - Infrastructure Agreement 110823 Clean.docx
2. RFP Attachment A6 - Infrastructure Agreement 110823 TC.docx
3. RFP Attachment B6 - M&E Agreement 110823 Clean.docx
4. RFP Attachment B6 - M&E Agreement 110823 TC.docx
5. RFP Attachment C2 - Consolidated Agreement 110823 Clean.docx
6. RFP Attachment C2 - Consolidated Agreement 110823 TC.docx

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November 6, 2023

To All Interested Vendors:

The CalSAWS Consortium announces that the release of BAFO #2 has been rescheduled to Wednesday, November 8, 2023. The Consortium will also release Addendum 14 and the Revised Infrastructure, M&E and Consolidated Agreements.

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August 22, 2023

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 13 to the CalSAWS M&O RFP #01-2022 for your review and consideration.  Attached you will find the following Revised Agreements dated August 22, 2023:

1. RFP Attachment A6 – Infrastructure Agreement 082223 Clean.docx (Changes Accepted)
2. RFP Attachment A6 – Infrastructure Agreement 082223 TC.docx (Tracked Changes)
3. RFP Attachment B6 – M&E Agreement 082223 Clean.docx (Changes Accepted)
4. RFP Attachment B6 – M&E Agreement 082223 TC.docx (Tracked Changes)
5. RFP Attachment C2 – Consolidated Agreement 082223 Clean.docx (Changes Accepted)
6. RFP Attachment C2 – Consolidated Agreement 082223 TC.docx (Tracked Changes)

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August 11, 2023

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 12 to the CalSAWS M&O RFP #01-2022 for your review and consideration.

Attached you will find the M&E BAFO #1 Instructions for Bidders’ review and the Addendum 12 RFP documents dated August 11, 2023.

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August 10, 2023

To All Interested Vendors:

The CalSAWS Consortium announces the release of Infrastructure BAFO #1 Questions and Answers Log dated August 10, 2023 for review and consideration. 

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August 4, 2023

To All Interested Vendors:

The CalSAWS Consortium announces the release of the Infrastructure BAFO #1 Question and Answer Log and Infrastructure Price Proposal Schedules dated 

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July 31, 2023

To All Interested Vendors:

The CalSAWS Consortium announces the release of Infrastructure BAFO #1 Question and Answer Log for your review and consideration.

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July 18, 2023

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 11 to the CalSAWS M&O RFP #01-2022 for your review and consideration.  Attached you will find BAFO Instructions for the Infrastructure Bidders’ review and the Addendum 11 RFP documents dated July 18, 2023.

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March 29, 2023

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 10 to the CalSAWS M&O RFP #01-2022.  Addendum 10 includes updates to the procurement timeline and introduces a new evaluation step, Agreement Exception Discussion, along with an additional BAFO.

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December 19, 2022

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 9 to the CalSAWS M&O RFP #01-2022 for your review and consideration. 

Attached you will find the Addendum 9 Summary and the RFP documents dated December 19, 2022. 

Update:  With the release of Addendum 9 on December 19, 2022, the Final RFP file has been replaced with a current Final RFP file labeled “CalSAWS M&O RFP 01-2022 All Final RFP and Exhibits Files 121922.”

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December 16, 2022

To All Interested Vendors:

The CalSAWS Consortium announces that all final CalSAWS M&O RFP #01-2022 files, as previously published through the initial release on July 6, 2022 and subsequent Addenda, are now posted to a centralized location which may be accessed via https://www.calsaws.org/procurement-listings/.  Note:  No changes have been made to file content.  Following is a complete list of the final RFP files:  (See Announcement as attached for the list of files)

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December 8, 2022

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 8 to the CalSAWS M&O RFP #01-2022 for your review and consideration. 

Attached you will find the Addendum 8 Summary and the RFP documents dated December 8, 2022. 

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November 23, 2022

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 6 to the CalSAWS M&O RFP #01-2022 for your review and consideration. 

Attached you will find the Addendum 6 Summary and the Final RFP documents dated November 23, 2022.  This is the Final RFP with Attachments and Questions and Answers Log to be released. 

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November 18, 2022

To All Interested Vendors:

The CalSAWS Consortium announces that the release of Addendum 6, anticipated for Monday, November 21, 2022, is rescheduled for Wednesday, November 23, 2022 due to unforeseen conflicts.  Addendum 6 will include the Final RFP, Attachments and Questions and Answers Log. 

Thank you for your interest in the CalSAWS M&O RFP procurement.

________________________________________________________________________________

October 31, 2022

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 5 to the CalSAWS M&O RFP #01-2022 for your review and consideration.

Attached you will find the Addendum 5 Summary and the revised RFP documents dated October 31, 2022.

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October 18, 2022

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 4 to the CalSAWS M&O RFP #01-2022 for your review and consideration.

Attached you will find the Addendum 4 Summary and the revised RFP documents dated October 18, 2022.

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October 4, 2022

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 3 to the CalSAWS M&O RFP #01-2022 for your review and consideration.

Attached you will find the Addendum 3 Summary and the revised RFP documents dated October 4, 2022.

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September 27, 2022

CalSAWS M&O Procurement Bidder Announcement 09272022

CalSAWS M&O RFP 01-2022 Question and Answer Log 09272022

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September 20, 2022

Bidders' Announcement

CalSAWS M&O Procurement Bidders Announcement 09202022

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September 14, 2022

Bidders' Announcement

CalSAWS M&O RFP 01-2022 Bidders Announcement 091422

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September 9, 2022 (Updated Conference Announcement)

Bidder's Conferences Announcement

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September 1, 2022

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 2 to the CalSAWS M&O RFP #01-2022 for your review and consideration.

Attached you will find the Addendum 2 Summary and the revised RFP documents dated September 1, 2022.

_________________________________________________________________________________

July 27, 2022

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 1 to the CalSAWS M&O RFP #01-2022 for your review and consideration.

Attached you will find the Addendum 1 Summary and the revised RFP documents dated July 27, 2022.

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July 15, 2022 (Original Announcement)

Bidder's Conferences Announcement

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July 6, 2022

To All Interested Vendors:

The CalSAWS Consortium announces the release of the CalSAWS Maintenance and Operations (M&O) Request for Proposals (RFP) #01-2022 for your review and consideration. This procurement solicits proposals from qualified vendors to provide Infrastructure and/or Maintenance and Enhancements (M&E) services. Proposals are due November 29, 2022. The contract is expected to start May 1, 2024. Following a Transition-In period, the base contract term is six years, followed by four one-year optional extensions.

Attached you will find the M&O RFP documents in two separate Zip files and a separate Excel Comment Log. The M&O Procurement Library is available for access by prospective vendors. To access the library, you will need to complete an authentication process by the Office of Systems Integration (OSI) to create an account. Once authenticated, you will receive an email from OSI with login credentials. Once you login, you will be able to access the Procurement Library and download the RFP documents. To request access to the M&O Procurement Library, please contact Daniel Brown at the following email address:

Daniel.Brown@OSI.ca.gov

We look forward to your participation in this important procurement process.

The CalSAWS Consortium announces the release of the CalSAWS Implementation Support Request for Proposals (RFP) 2019-2 for your review and consideration. This procurement solicits proposals from qualified vendors to provide Implementation Support Services for the 18 CalWIN Counties.  The contract is scheduled to begin in September 2020 and continue through go-live in March 2023, followed by optional Additional Support services extensions.

Attached you will find the following documents:

• CalWIN Implementation Support RFP 2019-02 V1 12172019,  PDF and Word files
• Attachment A – Price Proposal Schedules V1 12172019, Excel file
• Attachment B -  CalWIN Implementation Services Draft Agreement V1 12172019, Word file
• Attachment J – Requirements Cross Reference Matrix V1 12172019, Excel file
• Attachment M – Detailed County Profiles V1 12172019, Excel file

The Procurement Library is available for access by prospective vendors. To access the library, you will need to complete an authentication process by the Office of System Integration (OSI) to create an account.  Once authenticated, you will receive an email from OSI with login credentials.  Once you login, you will be able to access the CalWIN Implementation  Procurement Library

We look forward to your participation in this important procurement process.

Please email Daniel.Brown@osi.ca.gov if you need to begin the authentication process to gain access to the CalSAWS Implementation Support Procurement Library.

Key Tasks and Timeframes

County, Consortium and State RFP Review
Friday, September 27, 2019 – Thursday, October 10, 2019

Update RFP Based on Reviews
Friday, October 11, 2019 – Wednesday, October 16, 2019

Federal RFP Review and Approval
Thursday, October 17, 2019 – Friday, December 13, 2019

RFP Released
Tuesday, December 17, 2019

Bidder’s Conference
Tuesday, January 7, 2020

Bidder Questions Due
Tuesday, January 7, 2020

Consortium Response to Bidder’s Questions Due by
Friday, January 24, 2020

Release RFP Addendum 1 Based on CalSAWS Schedule
Monday, January 27, 2020

Bidder Questions Due
Tuesday, February 4, 2020

Consortium Response to Bidder’s Questions Due by
Wednesday, February 12, 2020

Contractor Proposal Due Date
Thursday, April 23, 2020

Evaluate Proposals and Prepare Vendor Selection Report
Friday, April 24, 2020 – Wednesday, August 5, 2020

Consortium Issues Notice of Intent to Award
Thursday, August 6, 2020

Agreement Contract Period
Monday, August 10, 2020 - Tuesday, September 1, 2020

State, Federal, and Consortium JPA Board of Directors Approval of Agreement
Friday, September 4, 2020 - Tuesday, December 1, 2020

Planned Start Date of CalWIN Contractor
Wednesday, December 2, 2020

The CalSAWS Consortium announces the release of the CalSAWS Statewide Portal/Mobile Application Request for Proposals (RFP) 2019-1 for your review and consideration.

This procurement solicits proposals from qualified vendors to develop a Statewide Portal/Mobile Application. The design, development and implementation phase is scheduled to start in August 2020 and continue through go-live in September 2021, followed by a one-year Maintenance and Operations period with optional extensions.

The Procurement Library is available for access by prospective vendors. To access the library, you will need to complete an authentication process by the Office of System Integration (OSI) to create an account. Once authenticated, you will receive an email from OSI with login credentials. Once you login, you will be able to access the Portal/Mobile Procurement Library.

We look forward to your participation in this important procurement process.

Please email Daniel.Brown@osi.ca.gov if you need to begin the authentication process to gain access to the CalSAWS Portal/Mobile Procurement Library.

Key Tasks and Timeframes

Release RFP
Monday, November 4, 2019

Conducted Bidder’s Conference
Wednesday, November 20, 2019

Published RFP Addendum 1 Based on 14 Vendor Questions and Answers
Tuesday, November 26, 2019

Published RFP Addendum 2 and Responses to 141 Vendor Questions
Thursday, December 12, 2019

Published RFP Addendum 3 Based on Advocate Recommendations
Thursday, January 9, 2020

Contractor Proposal Due Date
Wednesday, January 22, 2020

Evaluate Proposals and Prepare Vendor Selection Report
Thursday, January 23, 2020 – Tuesday, April 21, 2020

Consortium Issues Notice of Intent to Award
Wednesday, April 22, 2020

Contract Negotiations
Monday, April 27, 2020 – Wednesday, May 13, 2020

State, Federal and JPA BOD Approval of Agreement
Thursday, May 14, 2020 – Friday, August 7, 2020

Start Date of Statewide Portal/Mobile App Vendor
Monday, August 10, 2020

Portal/Mobile App Go-Live
September 2021

The CalSAWS Consortium announces the release of the CalSAWS Central Print Services Request for Proposals (RFP) 2020-1 for your review and consideration.

This procurement solicits proposals from qualified vendors to establish and provide central print and mailing services to support requirements of the CalSAWS System.  The development and implementation phase is scheduled to start in late February 2021 and continue into Maintenance and Operations (M&O) for a five-year period, followed by an optional five-year extended M&O period.

Attached you will find the RFP 2020-01 MS Word document and attachments (PDF and MS Excel files).

The Procurement Library is available for access by prospective vendors. To access the library, you will need to complete an authentication process by the Office of System Integration (OSI) to create an account.  Once authenticated, you will receive an email from OSI with login credentials.  Once you login, you will be able to access the Procurement Library and download the Portal/Mobile RFP documents, which are contained in a single zip file.  To request access to the Procurement Library, please contact Daniel Brown at the following email address:

Daniel.Brown@OSI.ca.gov

We look forward to your participation in this important procurement process.

Key Tasks and Timeframes

Develop Requirements and RFP
Tuesday, January 21, 2020 – Friday April 24, 2020

Consortium RFP Review and Approval
Monday, April 27, 2020 – Wednesday, May 6, 2020

State RFP Review and Approval
Thursday, May 7, 2020 – Thursday, July 2, 2020

Federal RFP Review and Approval
Wednesday, July 7, 2020 – Wednesday, July 7, 2020

RFP Release
Wednesday, July 8, 2020

Bidder’s Conference
Thursday, July 16, 2020

Contractor Proposal Due Date
Wednesday, September 23, 2020

Evaluate Proposals and Prepare Vendor Selection Report
Thursday, September 24, 2020 – Tuesday, December 22, 2020

Consortium Issues Notice of Intent to Award
Tuesday, December 22, 2020

Contract Negotiations
Wednesday, December 23, 2020 – Wednesday, December 30, 2020

State, Federal, and Consortium JPA Board of Directors Approval of Agreement
Thursday, December 31, 2020 – Friday, March 26, 2021

Planned Start Date of Central Print Contractor
Monday, March 29, 2021