CalWIN Training, Change Management & Implementation Support Procurement​
Additional Information:

The CalSAWS Consortium announces the release of the CalSAWS Implementation Support Request for Proposals (RFP) 2019-2 for your review and consideration. This procurement solicits proposals from qualified vendors to provide Implementation Support Services for the 18 CalWIN Counties.  The contract is scheduled to begin in September 2020 and continue through go-live in March 2023, followed by optional Additional Support services extensions.

Attached you will find the following documents:

  • CalWIN Implementation Support RFP 2019-02 V1 12172019,  PDF and Word files
  • Attachment A – Price Proposal Schedules V1 12172019, Excel file
  • Attachment B –  CalWIN Implementation Services Draft Agreement V1 12172019, Word file
  • Attachment J – Requirements Cross Reference Matrix V1 12172019, Excel file
  • Attachment M – Detailed County Profiles V1 12172019, Excel file

The Procurement Library is available for access by prospective vendors. To access the library, you will need to complete an authentication process by the Office of System Integration (OSI) to create an account.  Once authenticated, you will receive an email from OSI with login credentials.  Once you login, you will be able to access the CalWIN Implementation  Procurement Library

We look forward to your participation in this important procurement process.

Please email if you need to begin the authentication process to gain access to the CalSAWS Implementation Support Procurement Library.

Key Tasks and Timeframes

County, Consortium and State RFP Review
Friday, September 27, 2019 – Thursday, October 10, 2019

Update RFP Based on Reviews
Friday, October 11, 2019 – Wednesday, October 16, 2019

Federal RFP Review and Approval
Thursday, October 17, 2019 – Friday, December 13, 2019

RFP Released
Tuesday, December 17, 2019

Bidder’s Conference
Tuesday, January 7, 2020

Bidder Questions Due
Tuesday, January 7, 2020

Consortium Response to Bidder’s Questions Due by
Friday, January 24, 2020

Release RFP Addendum 1 Based on CalSAWS Schedule
Monday, January 27, 2020

Bidder Questions Due
Tuesday, February 4, 2020

Consortium Response to Bidder’s Questions Due by
Wednesday, February 12, 2020

Contractor Proposal Due Date
Thursday, April 23, 2020

Evaluate Proposals and Prepare Vendor Selection Report
Friday, April 24, 2020 – Wednesday, August 5, 2020

Consortium Issues Notice of Intent to Award
Thursday, August 6, 2020

Agreement Contract Period
Monday, August 10, 2020 – Tuesday, September 1, 2020

State, Federal, and Consortium JPA Board of Directors Approval of Agreement
Friday, September 4, 2020 – Tuesday, December 1, 2020

Planned Start Date of CalWIN Contractor
Wednesday, December 2, 2020


Have CalSAWS Project questions or concerns? Our team is here to help!

  • For questions or concerns about the following topics, contact your local county office (use this link to find contact information for your county office):
    • Your case or benefits
    • Using BenefitsCal or CalSAWS
    • BenefitsCal or CalSAWS system functionality
    • Support with a customer's case (for Community Based Organizations)
  • For questions about careers, contact
  • For questions or concerns about other topics, click here to submit to AskCalSAWS.

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