BenefitsCal Procurement
Relevant Documents
Additional Information:

 

CalSAWS BenefitsCal M&O RFP #01-2024
ADDENDUM 3 RELEASE ANNOUNCEMENT

July 3, 2024

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 3 to the CalSAWS BenefitsCal M&O RFP #01-2024 for your review and consideration.

Attached you will find the following files:

1. CalSAWS BenefitsCal MO RFP 01-2024 07032024 Addendum 3 Announcement.docx

2. CalSAWS BenefitsCal MO RFP 01-2024 07032024 Addendum 3.zip

  • CalSAWS BenefitsCal MO RFP 01-2024 07032024 Addendum 3 Clean.docx
  • CalSAWS BenefitsCal MO RFP 01-2024 07032024 Addendum 3 TC.docx

3. CalSAWS BenefitsCal MO RFP 01-2024 07032024 Addendum 3 Attachments.zip

  • RFP Attachment 3 – Requirements Matrix 07032024 Clean.docx
  • RFP Attachment 3 – Requirements Matrix 07032024 TC.docx
  • RFP Attachment 5 – Price Proposal Schedules 07032024.xlsx

4. CalSAWS BenefitsCal MO RFP 01-2024 Question and Answer Log 07032024.xlsx

Proposals are due to CalSAWS by July 30, 2024 at 3:00 PM. Please refer to Section 6 PROPOSAL STRUCTURE AND SUBMISSION of the RFP for submittal instructions.

Special Notes:

1. Updates made to the RFP Addendum 3 include edits to Items 2 and 3 in Attachment 9 – Firm Reference Form. See Tracked Changes for all edits made to the document.

2. Should a formula error be identified when completing the Excel attachments, Bidders are instructed to correct the formula and note the change as an assumption. Examples of Excel attachments include:

  • RFP Attachment 5 – Price Proposal Schedules
  • RFP Attachment 13 – Staffing Schedules

Thank you for your interest in the CalSAWS BenefitsCal M&O RFP 01-2024 procurement.

CalSAWS Procurement Team

 


 

CalSAWS BenefitsCal M&O RFP #01-2024
ADDENDUM 2 RELEASE ANNOUNCEMENT

June 25, 2024

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 2 to the CalSAWS BenefitsCal M&O RFP #01-2024 for your review and consideration.

Attached you will find the following files:

1. CalSAWS BenefitsCal MO RFP 01-2024 06252024 Addendum 2 Announcement.docx

2. CalSAWS BenefitsCal MO RFP 01-2024 06252024 Addendum 2.zip

  • CalSAWS BenefitsCal MO RFP 01-2024 06252024 Addendum 2 Clean.docx
  • CalSAWS BenefitsCal MO RFP 01-2024 06252024 Addendum 2 TC.docx

3. CalSAWS BenefitsCal MO RFP  01-2024 06252024 Addendum 2 Attachments.zip

  • RFP Attachment 2 – Requirements Matrix 06252024 Clean.docx
  • RFP Attachment 2 – Requirements Matrix 06252024 TC.docx
  • RFP Attachment 5 – Price Proposal Schedules 06252024.xlsx
  • RFP Attachment 6 – BenefitsCal Agreement 06252024 Clean.docx
  • RFP Attachment 6 – BenefitsCal Agreement 06252024 TC.docx
  • RFP Attachment 8 – BenefitsCal Firm Mandatory Qualifications 06252024.xlsx
  • RFP Attachment 13 – Staffing Schedules 06252024.xlsx
  • RFP Attachment 16 – Relevant Public Agency Projects 06252024.xlsx

Additional Note:  As announced on June 17, 2024, the Consortium extended the Bidder’s Question and Answer Period to Tuesday, June 25, 2024 at 3:00 PM.  Please submit all final questions by this date and time to ProcurementTeam@CalSAWS.org.

 


 

CalSAWS BenefitsCal M&O RFP #01-2024
UPDATED BIDDERS QUESTION AND ANSWER LOG RELEASE ANNOUNCEMENT

 

June 24, 2024

To All Interested Vendors:

The CalSAWS Consortium announces release of the updated Question and Answer Log. Attached you will find the following file:

1. CalSAWS BenefitsCal MO RFP 01-2024 Question and Answer Log 06242024.xlsx

NOTE: The Bidders Question and Answer Period closes tomorrow, Tuesday, June 25, 2024 at 3:00 PM. Please submit all final questions to ProcurementTeam@CalSAWS.org by this date and time. The Consortium will release its final responses on July 3, 2024.

Addendum 2 is targeted for release on Tuesday, June 25, 2024.

 


CalSAWS BenefitsCal M&O RFP #01-2024
REVISED QUESTION AND ANSWER LOG RELEASE ANNOUNCEMENT

June 17, 2024

To All Interested Vendors:

The CalSAWS Consortium announces release of the updated Question and Answer Log. Revisions to the Response Dates have been made to the version released on June 14, 2024.

Attached you will find the following file:

1. CalSAWS BenefitsCal MO RFP 01-2024 Question and Answer Log 06142024 v2.xlsx

 


CalSAWS BenefitsCal M&O RFP #01-2024

Please note: the Bidder Question Period has been extended from June 18, 2024 to June 25, 2024.

ADDENDUM 1 RELEASE ANNOUNCEMENT

June 14, 2024

To All Interested Vendors:

The CalSAWS Consortium announces the release of Addendum 1 to the CalSAWS BenefitsCal M&O RFP #01-2024 for your review and consideration.

Attached you will find the following files:

1. CalSAWS BenefitsCal MO RFP 01-2024 Addendum 1 Announcement 06142024.docx

2. CalSAWS BenefitsCal MO RFP 01-2024 Final 06142024 Addendum 1.zip
• CalSAWS BenefitsCal MO RFP 01-2024 Final 06142024 Addendum 1 Clean.docx
• CalSAWS BenefitsCal MO RFP 01-2024 Final 06142024 Addendum 1 TC.docx

3. CalSAWS BenefitsCal MO RFP 01-2024 06142024 Addendum 1 Att 5 and 6.zip
• RFP Attachment 5 – Price Proposal Schedules 061424.xlsx
• RFP Attachment 6 – BenefitsCal Agreement 06142024 Clean.docx
• RFP Attachment 6 – BenefitsCal Agreement 06142024 TC.docx

4. CalSAWS BenefitsCal MO RFP 01-2024 Question and Answer Log 06142024.xlsx

 


June 11, 2024

To All Interested Vendors:

The CalSAWS Consortium announces the posting of the presentation provided at the Bidder’s Conference held on June 11, 2024 in support of the CalSAWS BenefitsCal Maintenance and Operations (M&O) Request for Proposal (RFP) #01-2024 for reference.

 


CalSAWS BenefitsCal M&O RFP #01-2024
BIDDER’S CONFERENCE ANNOUNCEMENT

June 4, 2024

To All Interested Vendors:

As announced in the initial release of the BenefitsCal RFP 01-2024, a Bidder’s Conference will be held as described below. Please review the Security protocols. Interested vendors must submit names of those from their organization who plan to attend in-person to ProcurementTeam@CalSAWS.org by close of business, Wednesday, June 5, 2024. In-person admittance to the Bidder’s Conference will not be allowed unless attendee names are on file with Security.

BIDDER’S CONFERENCE

Date: Tuesday, June 11, 2024

Time: 1:00 PM to 2:00 PM

Location: California Department of Social Services
Auditorium, Room 205
744 P Street
Sacramento, CA 95814

Virtual: Microsoft Teams Meeting: Join the meeting now
Conference Call (audio only): 1 (323) 886-6772; Conference ID 69176218#

Parking: A public lot is located at 1713 7th Street – JB Lot, across the street from the CDSS facility.

Security: For CDSS Security, attendee names are required in advance of the conference; admittance to the Bidder’s Conference will not be allowed otherwise. Please provide a list of attendee names for your organization to CalSAWS at ProcurementTeam@CalSAWS.org by close of business on Wednesday, June 5, 2024. CalSAWS will provide all names received to CDSS Security.  Upon arrival at CDSS, attendees are directed to sign-in at the Security desk; a valid state-issued ID must be presented for all visitors. The CDSS Security staff will provide an electronic access badge to each guest.

Other: No food or drink, except bottled water, is allowed in the Auditorium.

Please direct any questions relating to the RFP and accompanying documents, library reference material, and Bidder’s Conference to CalSAWS at ProcurementTeam@CalSAWS.org.

Thank you for your interest in the CalSAWS BenefitsCal M&O RFP #01-2024 procurement.

CalSAWS Procurement Team

 


CalSAWS BenefitsCal M&O RFP #01-2024
INITIAL RELEASE ANNOUNCEMENT

May 29, 2024

To All Interested Vendors:

The CalSAWS Consortium announces the release of the CalSAWS BenefitsCal Maintenance and Operations (M&O) Request for Proposal (RFP) #01-2024 for your review and consideration.

This procurement solicits proposals from qualified Contractors to maintain and operate the existing BenefitsCal application. The purpose of this procurement, and scope of this RFP, is to acquire a Contractor to transition the existing BenefitsCal application and provide ongoing BenefitsCal Maintenance and Operations (M&O) and related goods and Services. This RFP does not solicit new application functionality. Proposals are due Tuesday, July 30, 2024. The base contract is expected to start September 2, 2025. After a six-month Transition-In period, the base contract term is five years and eleven months, followed by four one-year optional extensions.

Attached you will find the BenefitsCal RFP documents in two separate Zip files and a separate Excel Question and Answer (Q&A) Log as described below:

1. CalSAWS BenefitsCal MO RFP 01-2024 Final 05292024

2. CalSAWS BenefitsCal MO RFP 01-2024 Attachments
• RFP Attachment 2 – Requirements Matrix 05292024
• RFP Attachment 5 – Price Proposal Schedules 05292024
• RFP Attachment 6 – BenefitsCal Agreement (V.1) 05292024
• RFP Attachment 8 – BenefitsCal Firm Mandatory Qualifications 05292024
• RFP Attachment 10.1.1 – Staff Qualifications Project Manager 05292024
• RFP Attachment 10.1.2 – Staff Qualifications PMO Lead 05292024
• RFP Attachment 10.1.3 – Staff Qualifications Transition Lead 05292024
• RFP Attachment 10.1.4 – Staff Qualifications Application Manager 05292024
• RFP Attachment 10.1.5 – Staff Qualifications Product Manager 05292024
• RFP Attachment 10.1.6 – Staff Qualifications UCD Lead 05292024
• RFP Attachment 10.1.7 – Staff Qualifications Testing Manager 05292024
• RFP Attachment 10.1.8 – Staff Qualifications Public Communications Lead 05292024
• RFP Attachment 10.1.9 – Staff Qualifications Security Manager 05292024
• RFP Attachment 13 – Staffing Schedules 05292024

3. CalSAWS BenefitsCal MO RFP 01-2024 Question and Answer Log Template

All RFP documents will be posted to the CalSAWS website at Procurement Listings. Additionally, RFP documents and reference materials will be posted to a SharePoint folder hosted by the Office of Technology & Solutions Integration (OTSI). A folder named CalSAWS BenefitsCal Procurement Library Documentation contains material for Bidder reference to support proposal development. For access, Bidders must complete an authentication process with OTSI to create an account. Once authenticated, Bidders will receive an email from OTSI with login credentials. Upon log-in, Bidders will be able to access the Procurement Library and download the RFP documents. To request access to the BenefitsCal Procurement Library, please e-mail Daniel Brown at daniel.brown@otsi.ca.gov.

Additionally, a Bidder’s Conference will be held as described below. Please review the Security protocols below.

BIDDER’S CONFERENCE

Date: Tuesday, June 11, 2024
Time: 1:00 PM to 2:00 PM

Location: California Department of Social Services
Auditorium, Room 205
744 P Street
Sacramento, CA 95814

Virtual: Microsoft Teams Meeting: Join the meeting now
Conference Call (audio only): 1 (323) 886-6772; Conference ID 69176218#

Parking: A public lot is located at 1713 7th Street – JB Lot, across the street from the CDSS facility.

Security: For CDSS Security, attendee names are required in advance of the conference; admittance to the Bidder’s Conference will not be allowed otherwise. Please provide a list of attendee names for your organization to CalSAWS at ProcurementTeam@CalSAWS.org by close of business on Wednesday, June 5, 2024. CalSAWS will provide all names received to CDSS Security.  Upon arrival at CDSS, attendees are directed to sign-in at the Security desk; a valid state-issued ID must be presented for all visitors. The CDSS Security staff will provide an electronic access badge to each guest.

Other: No food or drink, except bottled water, is allowed in the Auditorium.

Please direct any questions relating to the RFP and accompanying documents, library reference material, and Bidder’s Conference to CalSAWS at ProcurementTeam@CalSAWS.org.

Thank you for your interest in the CalSAWS BenefitsCal M&O RFP #01-2024 procurement.

CalSAWS Procurement Team

Ask CalSAWS

Have CalSAWS Project questions or concerns? Our team is here to help!

  • For questions or concerns about the following topics, contact your local county office (use this link to find contact information for your county office):
    • Your case or benefits
    • Using BenefitsCal or CalSAWS
    • BenefitsCal or CalSAWS system functionality
    • Support with a customer's case (for Community Based Organizations)
  • For questions about careers, contact Careers@CalSAWS.org
  • For questions or concerns about other topics, click here to submit to AskCalSAWS.

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